Procim

Crown had been looking for a budgeting and costing software solution that was easy to use for quite some time. The solution needed to be flexible enough to work for the highly complex and changeable nature of the live event and business communications industries. Eventually, having found nothing that fit their needs, they gave up looking and decided to develop their own application. They hired some consultants and got to work creating an in-house software that would act as an extension of their financial application.

However, the job ended up being far more complex, difficult and costly than they’d at first assumed. They were trying to explain detailed requirements to consultants who had never worked in the events or marketing industries. The consultants didn’t understand Crown’s operational practices.

Crown attended a seminar about Procim and it quickly became apparent to them that this was the software they had been looking for.

Crown, with the help of the Procim team, re-engineered their business to improve the efficiency of their company. Over several months, Procim put together specialist interfaces to fit with Crown’s financial packages. Procim provided an end-to-end, front-to-back solution over the entirety of Crown’s project lifecycle.

After 2 years of using Procim, Crown were able to turn around responses to pitch briefs significantly quicker than they previously thought possible. Locked estimates and Project Change Notices have provided their clients with full information on revisions during the project lifecycle.

Jack Morton’s London office have worked with I.T. Associates (the creators of Procim) for many years. As a result, they’ve long been aware of the significant benefits of using formalised processes for budgeting, client estimate creation and cost control. After close consultation with London, the Australian office of Jack Morton decided to implement Procim.

Business rule requirements were laid out over a two month period and exact structures for the project budgeting templates were examined and finalised. This was followed by a period of training and post rollout support.

Procim’s project reconciliation abilities were further developed as a result of detailed discussions and were enhanced to include the following:

Reconciliation reporting to identify budgeted line items where costs had exceeded budget and to highlight potential adjustments to client charges.
The ability to reconcile at individual line item or task level with the automatic adjustment of charges to be billed to the client based on a comparison between expected and actual costs.
The generation of a final project change notice (PCN) with the automatic insertion of additional charges to be billed based on the reconciliation process.
The final presentation to the client of a revised client estimate that details any PCNs raised .

The success of Procim in Australia was followed by implementations of the software in Jack Morton’s Hong Kong and China offices, both of which had detailed internal reporting requirements along with regional regulatory nuances that needed to be met by the software. In the many years since, Procim has been implemented in North America, Dubai, Germany, Singapore, Shanghai, Seoul, Australia, Brazil and across the entirety of Jack Morton’s worldwide organisation to great success.

Crown and Procim Grow Together

Jack Morton Worldwide